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Team Member's Area
Practices
Tuesdays & Thursdays 6:30 pm
Minutes:
Busting With Energy
Annual Meeting
2009
November 10,
2009
Present: Cheryl Arcand, Peg Bateman, Linda
Bowie, Pat Chubb, Heather Drozd, Janet Drysdale, Helen Foss, Jean Healey, Linda Holaday,
Marie Jolly, Dolores Leedahl, Frances Messier-Demers, Beverly Ochitwa,
Susan Perepiolkin, Sylvia Regnier, Lorraine Samborsky, Joanne Ulvild,
Linda Whelan, Pat Zabos
Julie called the meeting to order at 6:45 p.m.
Minutes of
August 19, 2009:
As approved at the August meeting, Marilyn
presented the following Team
Equipment Policy:
As of the 2010 paddling
year, the team will provide a lifejacket, a paddle, and a paddle bag for
a deposit of half the cost of those items. This is contingent on
the member having paid the required membership fee (the membership fee
includes a team jersey). At the end of the season, if the member
does not wish to keep any or all of these items, the member may return
them and have the appropriate amount of the deposit
reimbursed. The deposit would be reimbursed minus
any outstanding fees (e.g. commitment fee). Otherwise, the member
may keep the items. The items may not be personalized unless they are
purchased.
Also for items purchased in
2010 and beyond, the member will be responsible for the cost to replace a
lost or damaged lifejacket, paddle or paddle bag.
Heather
submitted the following report of her attendance at a presentation about
vitamin D hosted by the U of S College of Pharmacy and Nutrition.
The presenter was Carole Baggerly who is the director
of a group that does advocacy related to vitamin D (www.daction.org) Carole is not a medical researcher, but
appears to have support from a panel of scientists from several
universities. The group recommends a serum level of vitamin D of 100-150
nmol per litre for the general population. (Specific recommendations for
breast cancer survivors were not made). The levels that she suggested
some people might need to take to achieve this level are very
controversial at this time and exceed the upper limit of intake included
in the current Dietary Reference Intakes for the U.S. and Canada. (An
update of these recommendations may be released in 2010.) Current
research with regard to optimal vitamin D intake and blood levels for
breast cancer survivors appears to be lacking. Reminder that everyone
should discuss all supplement use with their doctor.
New Team
Cards were distributed.
“Bay Night”
Anyone interested in joining other team members on Friday, November 14,
2009 at “Bay Night” is welcome.
Presentation
of cheque to Saskatchewan Cancer Agency: Team members presented a
cheque for $5000 to the Saskatchewan Cancer Agency on Wednesday, October
21, 2009. This received coverage
in several community papers already and will be reported in the Saskatoon
Star-Phoenix soon. A picture of the team was in the Saskatoon Sun this
past weekend. Julie will look into coverage in the Neighbourhood Express.
Christmas
Social: this will be held on December 6 at Marie Jolly’s home at
3 p.m. There will be an inexpensive (/tacky!?!) gift exchange. Potluck
supper at 5 pm. Spouses are invited and can bring a gift too.
Team Dress
Jerseys cost $40-$45. Two people are interested in ordering
jerseys. Let Marilyn or Norma know if you would like one.
Treasurer’s
Report: The bank balance is $6,187.41 (chequing account). We
haven’t been billed for the boat rental yet. (This was $1,340 last year).
Expenses from Blaine Lake, the Festival of Trees and the Christmas party
have not been deducted yet. After deducting these expenses, the balance in
the chequing account will be approximately $4,100.
Term Deposit: $5,000 was taken from the term deposit
for the donation to the Cancer Agency. The team decided at an earlier
meeting to match any funds raised towards the Peterborough Festival from
team funds.
Funds already allocated to Peterborough:
Casino Night - $5,000.00
Lions Donation- $1,000.00
Dragons - $1,045.00
May/09 BBQ - $900.51
June/09 BBQ - $613.87 Total = $8,558.98
New fundraising matched by team funds (to a max of
$5,000) for Peterborough:
Gould’s BBQ - $327.39 x 2 =
$654.78
Clothing Fundraiser - $1,155.67 x 2 =2,311.34 Total = $2,966.12
So, at this point $11,525.10 ($8,558.98 + $2,966.12)
is designated for Peterborough, which divided by 25 paddlers would be
$461.00 each.
Although the term deposit balance is $21,387.59 now, the
$11,525.10 as calculated above would need to be transferred from it, reducing the
balance to approximately $10,000. As well, Pat pointed out that this
could potentially be reduced by another $3,500 (to match funds, if the
team is able to raise another approx. $3,500 for Peterborough). That
would leave the term deposit at something near $6,500, with the chequing
account in the area of $4,000.
All Peterborough participants have paid their registration
fees and a deposit on their rooms. The anticipated expenses for each
paddler are:
Flights (quote from Westjet) $600
Hotels (approximate) $320
(each team member has made a $50 deposit)
Bus—Toronto to Peterborough $100
Total (excluding personal expenses) $1,020—at this point
reduced by approx. $461
Each team member has paid registration $280-305, which
includes several meals, etc.
Proposed
Budget: Blaine Lake
Fundraiser: Cheryl got three coupons (at a discount) for a one-night
stay at the Radisson to give to the communities of Blaine Lake, Marcellin
and Leask to be used for their community fundraisers, as a thank you gift
for the support shown to BWE at our fundraiser.
Thank You:
We received $120 from Aaron Chubb, owner of OrGano Gold Coffee, towards
the Peterborough Festival. We
received a donation of $285 from Goulds.
Cheryl moved,
seconded by Linda Bowie, that BWE not provide matching funds for donations.
Carried.
Susan moved,
seconded by Bev, that the team buy a $100 gift certificate for gas for
Pat Zabos’s sister Deb to thank her for the recent clothing fundraising.
Carried.
Peterborough
Festival: June 10-13, 2010. Twenty-four people have registered to
attend the festival. Frances will contact Dee Sandberg to ask if she will
make the team travel arrangements.
Lethbridge
Festival: June 25-27, 2010. Thirteen people expressed interest in
going to Lethbridge. At last year’s festival we won a coupon for $250
towards registration for this year.
Cheryl moved,
seconded by Pat Chubb, that BWE limit our fundraising to dragonboat-related
expenses, not for donations to charities. Carried.
Election of
New Officers : The following were acclaimed:
Team manager: Julie Gyoba
Team Captain: shared by Peg Bateman and Linda Bowie
Treasurer: Pat Zabos
Secretary: Janet
Drysdale
Past Manager: Frances Messier-Demers (in place of
Sandra Messett)
Helen moved,
seconded by Pat Chubb, that the Treasurer be authorized to provide committees
with budgets: the social committee with $500, the cheer committee with
$150, and the fundraising committee with $150 for floats for fundraising
events. One person on each committee is to be responsible for the money.
Carried.
Volunteer
Committees:
Cheer: Marge Beaver (with Edna, who was not present,
or Pat C.)
Social: Linda B, Bev, Phyllis, Peg, Susan
Fundraising:
There was discussion about not fundraising as much as
we have been doing. We will continue to need people for the fundraising
committee, however, because we plan to go on with the barbecues and may
do other fundraising too. For example, Frances reported that Dawn Dust
expressed interest in doing another calendar. The commitment fee and the
annual team fee will be set at the January meeting. Pat Chubb is
interested in the calendar. Marie agreed to help with fundraising. Others
are invited to join the committee at the January meeting.
Newbie Mentor: Marilyn
Media: Pat C. will help.
Sponsorship: Cheryl, Marie
Uniforms: Frances
Norma is stepping down, so a big thank you is owed to
Norma on behalf of the team for being in charge of uniforms for a number
of years. Thanks, Norma!
Race Day: Linda W.
Phone Tree:
Web Site: JoAnne D. and Marilyn have been updating the site.
CIBC Run for the Cure: Heather will continue as Team
Captain .
Julie reported from Joanne D. that the grant we applied for was
unsuccessful because we applied too late for this past year, but we can
reapply in the spring.
Frances will send out the team policy by email.
Other: Recognition
for Past paddlers: Julie has purchased memento paddles. Eight of 12
former members wanted to receive one. Three former team members have
theirs already, and the other five will get them later.
Recognition for
Coach: Rhona was unable to be at the meeting, but has suggested pool-side
practices after Christmas. Julie will take Rhona’s honorarium and some
flowers to her.
Heather will contact Valerie Borycki for information
about paddle painting.
Pat Z. agreed to reply to an email request for
information about the team from a PhD student at the University of
Calgary.
A thank you note from Aaron Chubb, OrGano Gold Coffee,
was read.
Recognition for
Team Manager: Frances presented a gift to Julie in thanks for her
dedication as team manager.
Meeting adjourned.
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